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Evidence Guide: PSPPCM003 - Procure goods and services

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPCM003 - Procure goods and services

What evidence can you provide to prove your understanding of each of the following citeria?

Plan for procurement of goods and services

  1. Identify and select options for procuring goods and services using market assessment.
  2. Identify commercial strategy to achieve the procurement outcome set out in the business plan, achieve value for money, and meet legal and probity requirements.
  3. Conduct risk planning for the procurement activity.
  4. Identify process and criteria for evaluation of offers from suppliers or service providers to meet public sector probity requirements, and record them in a tender evaluation plan.
  5. Develop procurement plan to manage procurement process and contractual arrangements.
  6. Consult stakeholders about the planned procurement and incorporate their feedback into the procurement process.
Identify and select options for procuring goods and services using market assessment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify commercial strategy to achieve the procurement outcome set out in the business plan, achieve value for money, and meet legal and probity requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct risk planning for the procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify process and criteria for evaluation of offers from suppliers or service providers to meet public sector probity requirements, and record them in a tender evaluation plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop procurement plan to manage procurement process and contractual arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult stakeholders about the planned procurement and incorporate their feedback into the procurement process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement

  1. Choose method for requesting and receiving offers to suit the procurement activity and comply with organisational policy and procedures and probity requirements.
  2. Evaluate offers using specialist expertise as required and select.
  3. Undertake notification of successful and unsuccessful suppliers.
  4. Ensure contractual arrangements are formalised before work commences and payment is made.
  5. Negotiate, formalise and report contractual arrangements that are legally binding to all parties and suitable to the procurement activity.
Choose method for requesting and receiving offers to suit the procurement activity and comply with organisational policy and procedures and probity requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate offers using specialist expertise as required and select.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake notification of successful and unsuccessful suppliers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contractual arrangements are formalised before work commences and payment is made.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate, formalise and report contractual arrangements that are legally binding to all parties and suitable to the procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contractors

  1. Establish communication strategies to build and maintain relationships with contractors.
  2. Monitor performance against contract performance indicators for quality assurance of the goods or services and to ensure compliance with contract specifications.
  3. Monitor and review contract performance indicators to ensure relevance.
  4. Obtain approvals for contract variations.
  5. Investigate, document and resolve or refer disputes or complaints.
  6. Ensure contractual obligations to contractors are met.
  7. Maintain records to provide an audit trail and for other organisational purposes.
Establish communication strategies to build and maintain relationships with contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor performance against contract performance indicators for quality assurance of the goods or services and to ensure compliance with contract specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and review contract performance indicators to ensure relevance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approvals for contract variations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Investigate, document and resolve or refer disputes or complaints.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contractual obligations to contractors are met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records to provide an audit trail and for other organisational purposes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete contractual arrangements

  1. Confirm goods and services received as meeting contractual specification and required outcome, and process accounts for payment.
  2. Finalise, cancel or terminate contracts.
  3. Evaluate and record contract performance, outcomes and management processes, to inform ongoing contract management practices.
Confirm goods and services received as meeting contractual specification and required outcome, and process accounts for payment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise, cancel or terminate contracts.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate and record contract performance, outcomes and management processes, to inform ongoing contract management practices.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan for procurement of goods and services

  1. Identify and select options for procuring goods and services using market assessment.
  2. Identify commercial strategy to achieve the procurement outcome set out in the business plan, achieve value for money, and meet legal and probity requirements.
  3. Conduct risk planning for the procurement activity.
  4. Identify process and criteria for evaluation of offers from suppliers or service providers to meet public sector probity requirements, and record them in a tender evaluation plan.
  5. Develop procurement plan to manage procurement process and contractual arrangements.
  6. Consult stakeholders about the planned procurement and incorporate their feedback into the procurement process.
Identify and select options for procuring goods and services using market assessment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify commercial strategy to achieve the procurement outcome set out in the business plan, achieve value for money, and meet legal and probity requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct risk planning for the procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify process and criteria for evaluation of offers from suppliers or service providers to meet public sector probity requirements, and record them in a tender evaluation plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop procurement plan to manage procurement process and contractual arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult stakeholders about the planned procurement and incorporate their feedback into the procurement process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement

  1. Choose method for requesting and receiving offers to suit the procurement activity and comply with organisational policy and procedures and probity requirements.
  2. Evaluate offers using specialist expertise as required and select.
  3. Undertake notification of successful and unsuccessful suppliers.
  4. Ensure contractual arrangements are formalised before work commences and payment is made.
  5. Negotiate, formalise and report contractual arrangements that are legally binding to all parties and suitable to the procurement activity.
Choose method for requesting and receiving offers to suit the procurement activity and comply with organisational policy and procedures and probity requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate offers using specialist expertise as required and select.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake notification of successful and unsuccessful suppliers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contractual arrangements are formalised before work commences and payment is made.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate, formalise and report contractual arrangements that are legally binding to all parties and suitable to the procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contractors

  1. Establish communication strategies to build and maintain relationships with contractors.
  2. Monitor performance against contract performance indicators for quality assurance of the goods or services and to ensure compliance with contract specifications.
  3. Monitor and review contract performance indicators to ensure relevance.
  4. Obtain approvals for contract variations.
  5. Investigate, document and resolve or refer disputes or complaints.
  6. Ensure contractual obligations to contractors are met.
  7. Maintain records to provide an audit trail and for other organisational purposes.
Establish communication strategies to build and maintain relationships with contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor performance against contract performance indicators for quality assurance of the goods or services and to ensure compliance with contract specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and review contract performance indicators to ensure relevance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approvals for contract variations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Investigate, document and resolve or refer disputes or complaints.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contractual obligations to contractors are met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records to provide an audit trail and for other organisational purposes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete contractual arrangements

  1. Confirm goods and services received as meeting contractual specification and required outcome, and process accounts for payment.
  2. Finalise, cancel or terminate contracts.
  3. Evaluate and record contract performance, outcomes and management processes, to inform ongoing contract management practices.
Confirm goods and services received as meeting contractual specification and required outcome, and process accounts for payment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise, cancel or terminate contracts.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate and record contract performance, outcomes and management processes, to inform ongoing contract management practices.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan for procurement of goods and services

1.1 Identify and select options for procuring goods and services using market assessment.

1.2 Identify commercial strategy to achieve the procurement outcome set out in the business plan, achieve value for money, and meet legal and probity requirements.

1.3 Conduct risk planning for the procurement activity.

1.4 Identify process and criteria for evaluation of offers from suppliers or service providers to meet public sector probity requirements, and record them in a tender evaluation plan.

1.5 Develop procurement plan to manage procurement process and contractual arrangements.

1.6 Consult stakeholders about the planned procurement and incorporate their feedback into the procurement process.

2. Undertake procurement

2.1 Choose method for requesting and receiving offers to suit the procurement activity and comply with organisational policy and procedures and probity requirements.

2.2 Evaluate offers using specialist expertise as required and select.

2.3 Undertake notification of successful and unsuccessful suppliers.

2.4 Ensure contractual arrangements are formalised before work commences and payment is made.

2.5 Negotiate, formalise and report contractual arrangements that are legally binding to all parties and suitable to the procurement activity.

3. Manage contractors

3.1 Establish communication strategies to build and maintain relationships with contractors.

3.2 Monitor performance against contract performance indicators for quality assurance of the goods or services and to ensure compliance with contract specifications.

3.3 Monitor and review contract performance indicators to ensure relevance.

3.4 Obtain approvals for contract variations.

3.5 Investigate, document and resolve or refer disputes or complaints.

3.6 Ensure contractual obligations to contractors are met.

3.7 Maintain records to provide an audit trail and for other organisational purposes.

4. Complete contractual arrangements

4.1 Confirm goods and services received as meeting contractual specification and required outcome, and process accounts for payment.

4.2 Finalise, cancel or terminate contracts.

4.3 Evaluate and record contract performance, outcomes and management processes, to inform ongoing contract management practices.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan for procurement of goods and services

1.1 Identify and select options for procuring goods and services using market assessment.

1.2 Identify commercial strategy to achieve the procurement outcome set out in the business plan, achieve value for money, and meet legal and probity requirements.

1.3 Conduct risk planning for the procurement activity.

1.4 Identify process and criteria for evaluation of offers from suppliers or service providers to meet public sector probity requirements, and record them in a tender evaluation plan.

1.5 Develop procurement plan to manage procurement process and contractual arrangements.

1.6 Consult stakeholders about the planned procurement and incorporate their feedback into the procurement process.

2. Undertake procurement

2.1 Choose method for requesting and receiving offers to suit the procurement activity and comply with organisational policy and procedures and probity requirements.

2.2 Evaluate offers using specialist expertise as required and select.

2.3 Undertake notification of successful and unsuccessful suppliers.

2.4 Ensure contractual arrangements are formalised before work commences and payment is made.

2.5 Negotiate, formalise and report contractual arrangements that are legally binding to all parties and suitable to the procurement activity.

3. Manage contractors

3.1 Establish communication strategies to build and maintain relationships with contractors.

3.2 Monitor performance against contract performance indicators for quality assurance of the goods or services and to ensure compliance with contract specifications.

3.3 Monitor and review contract performance indicators to ensure relevance.

3.4 Obtain approvals for contract variations.

3.5 Investigate, document and resolve or refer disputes or complaints.

3.6 Ensure contractual obligations to contractors are met.

3.7 Maintain records to provide an audit trail and for other organisational purposes.

4. Complete contractual arrangements

4.1 Confirm goods and services received as meeting contractual specification and required outcome, and process accounts for payment.

4.2 Finalise, cancel or terminate contracts.

4.3 Evaluate and record contract performance, outcomes and management processes, to inform ongoing contract management practices.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

writing procurement specifications in unambiguous terms

consulting and negotiating with providers

writing, reading and/or signing contractual agreements

engaging in ongoing communication with contractors that may involve explaining or clarifying written and oral information, note-taking at meetings, active listening, and checking for understanding

providing feedback

evaluating procurement options and selecting the most suitable option

assessing goods or services provided against specifications

managing contractor performance against contract requirements

making payments and managing financial arrangements

learning skills to keep up-to-date with relevant procurement legislation, policies and procedures

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

organisational procurement policies, practices and approval processes

organisation’s code of conduct and code of ethics

procurement options and methods

probity and ethical issues

codes of conduct, codes of practice and standards of individual behaviour relating to procuring goods and services, in particular identifying and managing conflict of interest, gifts and inappropriate relationships with providers

procedures for receipt and payment of goods or services

common use arrangements

procurement approval procedures

financial accountability requirements

aspects of contract law, laws of tort, trade practices law, commercial law and other legislation relating to receipt and evaluation of offers, negotiation and award of contracts